How to Save an Hour a Day

Date: On Demand (access any time)
Investment: $285 per person
(Discounts for multiple participants)

INCLUDES: One-on-One Telephone Coaching

There is really only one thing in this world that we all get an equal amount of and that is time. Most of us are constantly on the move and are rushing to get things done and to complete our to-do lists as soon as possible. Being poor at time management often results in stress, procrastination and a feeling of being overwhelmed by all the things that we need to take care of.

Time management is a skill that almost anyone can learn and if you apply this skill and make it a part of your life, the benefits are many. Time management however is a broad topic and there are many tips and techniques that you can learn and use. The trick is to find systems that are simple and easy, which you can incorporate into your already busy life with little effort.

In this eSeminar we are going to look at six ways that you can save an hour a day. If you can do this every single day, these ideas could easily save you 5 hours a week, which gives you enough time to go to the gym, take a language class or simply allow you leave work on time, rather than having to work at home, or leave late each day.

As you go through today’s training, consider how many of these ideas you’re already using. If you are not using any of them consciously, the look for ways to incorporate these time management strategies into your working day and week.

TODAY’S eSEMINAR

  • Plan your week and then your day
  • Create a daily to-do list (and use it)
  • Only work on high value activities in the morning
  • Avoid getting caught up in e-mail overload
  • Keep a spiral notebook and write everything down
  • Learn how to reduce time wasting activities

1. Plan your week and then each day

We often tend to get caught up in the things that need to be done each day without taking a broader view of what we want to achieve for the week or month. Rather than simply focussing on the things that are urgent and perhaps not so important, start to plan your week in advance.

Identify all the things you hope to achieve at the start of week and make a list. Then, each morning create a daily to-do list based on what you want to accomplish for the week. This will help you stay on target to achieve your long-term goals.

2. Make a ‘To Do’ list and use it every day

If you do decide to create and use a to-do list, which you should, (do you want to be amongst 1% of the population at work that is highly productive) then make sure that you make a new one every morning. Never use the same list twice.

If a task is NOT on your to-do list, then you either need to put it on there or decide whether it really needs to be done today. Make sure that you work through your to-do list in order of importance, start with the most important tasks and work your way down. As new tasks arrive, add them to either your daily or weekly list.

3. Work on high-leverage activities in the morning

Understanding your circadian rhythms is essential in order to get more done each day. Most of us are at our most productive in the morning, and our energy and focus levels tend to fade towards the early afternoon and evening. This is why you want to focus on completing high value activities in the morning, as these normally require your time and concentration. Also when you are bright-eyed and bushy-tailed you’ll find that it’s easier to get more done in less time as compared with when your energy levels are ebbing.

4. Avoid email overload

Thanks to the “pop-up” functionality of most email programs, many of us tend to check emails all the time. Rather than being constantly interrupted by the never-ending stream of emails, most of which are not important, set aside three or four periods in a day when you check and reply to emails. Also aim to handle each email once.  Either file it (to read later on in the day or week), reply to it or delete it, or don’t read it.

You must learn to master your e-mail and not allow it to be your master.

  1. Delete it
  2. Read and action it (now)
  3. Refer to it later in the day
  4. File it (for reading later)
  5. Delegate it

5. Keep a spiral notebook (and write in it)

Have you ever seen a desk covered in loose piece of paper, sticky notes and other paraphernalia? It’s amazing how much time is wasted every day when people can’t find even basic information such as phone numbers or things to do.

If you don’t use as spiral notebook already, get rid of everything else and use it solely and wholly for writing notes. In fact, you could even write up a to do list every morning and keep it in your spiral notebook. Make sure you carry it with you, especially to meetings with your customers, colleagues and of course your manager.